Policies and By-laws

Access to Information

INFORMATION TO BE PLACED ON WEBSITE                         

The information on this website fulfils Swellendam Municipality’s constitutional obligation, in terms of the South Africa’s Promotion of Access to Information Act (No. 2 of 2000), to ensure transparency and accountability in its affairs, and to ensure that the public has effective access to information about Swellendam Municipality and its governance.
The responsibility for Access to Information is housed in the Municipal Manager’s Office.

The responsibility for Access to Information is housed in the Municipal Manager’s Office.

Public access to Information Manuals as provided below

How to request information   
To request access to information about a public body you need to complete a Request for Access to Record of Public Body form.

Form A as provided under the forms section

This form must then be delivered to the relevant Deputy Information Officer. 

Deputy Information Officers

Name:                           Mr. H. Schlebusch - Director Financial Services

Street Address:             Municipal Office

Postal Address:            P.O. Box 20, or 49 Voortrek Street, Swellendam, 6740

Telephone No:               (028) - 5148500

Facsimile No:                (028) – 5142694

E-mail Address:           hennies@swellenmun.co.za

Name:                           Mr. D. du Plessis - Director Corporate Services

Street Address:             Municipal Office

Postal Address:            P.O. Box 20, or 49 Voortrek Street, Swellendam, 6740

Telephone No:               (028) - 5148500

Facsimile No:                (028) – 5142694

E-mail Address:            dduplessis@swellenmun.co.za

Name:                           Mr. K Stuurman - Director Community Services

Street Address:             Municipal Office

Postal Address:            P.O. Box 20, or 49 Voortrek Street, Swellendam, 6740

Telephone No:               (028) - 5148500

Facsimile No:                (028) – 5142694

E-mail Address:            kstuurman@swellenmun.co.za

Name:                           Mr. F Erasmus Director Engineering Services

Street Address:             Municipal Office

Postal Address:            P.O. Box 20, or 49 Voortrek Street, Swellendam, 6740

Telephone No:               (028) - 5148500

Facsimile No:                (028) – 5142694

E-mail Address:           frik@swellenmun.co.za

Records available without requests for access

Certain records are available without the need for requesting access.

Section 15 list as provided below

The access to these records is subject to the payment of the prescribed fees, as applicable.

How do I appeal?

You may lodge an appeal about refusals, fees, delays, and the form on which your information is provided (i.e. on CD or paper). All access to information appeals should be submitted to the delegated office of the Information Officer.

Form B as provided in the forms section

The Information Officer for Swellendam Municipality is the Municipal Manager.

Information Officer

Name:                           Mr. AM Groenewald - Municipal Manager

Street Address:             Municipal Office

Postal Address:            P.O. Box 20, or 49 Voortrek Street, Swellendam, 6740

Telephone No:               (028) - 5148500

Facsimile No:                (028) – 5142694

E-mail Address:            mm@swellenmun.co.za

How long does it take?​

The law dictates that your request must be met within 30 days. However, because it can take longer to find the record that has been requested, the Municipality is allowed to extend the period by a further 30 days. The Information Officer must tell you if your request will take longer than 30 days. If you have not received the information within 30 days (or the extended period), the law regards this as a ‘refusal,’ and you may appeal.

Do I have to pay?

The request and Access fees payable in terms of Section 22 of the Act or exemption thereof are available in the manuals.

POLICY AND PROTOCOL FOR THE ESTABLISHMENT OF THE AESTHETIC AND CONSERVATION COMMITTEES FOR THE SWELLENDAM MUNICIPAL AREAS

The following Aesthetic and Conservation Committees will be established in terms of the powers of the Swellendam Municipal Council as laid down in Section 155 of the Constitution of the Republic of South Africa, (Act 108 of 1996)

The purpose of the Committees is to act as watchdog for and to advise on, the aesthetic and cultural conservation of buildings, public areas and places, as defined in the National Heritage Resources Act, 1999 (Act No. 25 of 1999). This intent, necessitates that members of committees must have the appropriate skills, competencies and knowledge to offer proper advice.

The Committees shall be independent and uncommitted, without predisposition or prejudices. A committee member shall be excused from the proceedings of a committee when a matter is discussed in which he or she has any direct or indirect interest.

Draft Policies

Approved Policies

Risk Management Policies

Approved By-Laws

Approved Sector Plans

Draft Financial Policies 2018/19

LAND USE PLANNING DOCUMENTS

LAND DISPOSAL POLICY, 2018 / GRONDBESKIKKINGSBELEID, 2018