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Important numbers

Electricity076 684 4386
Water and Sanitation028 514 8500
Fire028 425 1690
Refuse028 514 8500
Police10111
Ambulance10177
Customer Service028 514 8500
Electricity Barrydale078 380 2789
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Important numbers

Electricity 076 684 4386
Water and Sanitation 028 514 8500
Fire 028 425 1690
Refuse 028 514 8500
Police 10111
Ambulance 10177
Customer Service 028 514 8500
Electricity Barrydale 078 380 2789

Policies and By-laws

Access to Information

INFORMATION TO BE PLACED ON WEBSITE                         

The information on this website fulfils Swellendam Municipality’s constitutional obligation, in terms of the South Africa’s Promotion of Access to Information Act (No. 2 of 2000), to ensure transparency and accountability in its affairs, and to ensure that the public has effective access to information about Swellendam Municipality and its governance.
The responsibility for Access to Information is housed in the Municipal Manager’s Office.

The responsibility for Access to Information is housed in the Municipal Manager’s Office.

Public access to Information Manuals as provided below

 

How to request information   
To request access to information about a public body you need to complete a Request for Access to Record of Public Body form.

Form A as provided under the forms section

This form must then be delivered to the relevant Deputy Information Officer. 

 

Deputy Information Officers

 

Name:                           Mr. H. Schlebusch - Director Financial Services

Street Address:             Municipal Office

Postal Address:            P.O. Box 20, or 49 Voortrek Street, Swellendam, 6740

Telephone No:               (028) - 5148500

Facsimile No:                (028) – 5142694

E-mail Address:           hennies@swellenmun.co.za

 

Name:                           Mr. D. du Plessis - Director Corporate Services

Street Address:             Municipal Office

Postal Address:            P.O. Box 20, or 49 Voortrek Street, Swellendam, 6740

Telephone No:               (028) - 5148500

Facsimile No:                (028) – 5142694

E-mail Address:            dduplessis@swellenmun.co.za

 

Name:                           Mr. K Stuurman - Director Community Services

Street Address:             Municipal Office

Postal Address:            P.O. Box 20, or 49 Voortrek Street, Swellendam, 6740

Telephone No:               (028) - 5148500

Facsimile No:                (028) – 5142694

E-mail Address:            kstuurman@swellenmun.co.za

 

Name:                           Mr. F Erasmus Director Engineering Services

Street Address:             Municipal Office

Postal Address:            P.O. Box 20, or 49 Voortrek Street, Swellendam, 6740

Telephone No:               (028) - 5148500

Facsimile No:                (028) – 5142694

E-mail Address:           frik@swellenmun.co.za

 

Records available without requests for access

Certain records are available without the need for requesting access.

Section 15 list as provided below

The access to these records is subject to the payment of the prescribed fees, as applicable.

How do I appeal?

You may lodge an appeal about refusals, fees, delays, and the form on which your information is provided (i.e. on CD or paper). All access to information appeals should be submitted to the delegated office of the Information Officer.

Form B as provided in the forms section

The Information Officer for Swellendam Municipality is the Municipal Manager.

 

Information Officer

Name:                           Mr. AM Groenewald - Municipal Manager

Street Address:             Municipal Office

Postal Address:            P.O. Box 20, or 49 Voortrek Street, Swellendam, 6740

Telephone No:               (028) - 5148500

Facsimile No:                (028) – 5142694

E-mail Address:            mm@swellenmun.co.za

How long does it take?​

The law dictates that your request must be met within 30 days. However, because it can take longer to find the record that has been requested, the Municipality is allowed to extend the period by a further 30 days. The Information Officer must tell you if your request will take longer than 30 days. If you have not received the information within 30 days (or the extended period), the law regards this as a ‘refusal,’ and you may appeal.

Do I have to pay?

The request and Access fees payable in terms of Section 22 of the Act or exemption thereof are available in the manuals.

 

Last updated: 07/11/2017

POLICY AND PROTOCOL FOR THE ESTABLISHMENT OF THE AESTHETIC AND CONSERVATION COMMITTEES FOR THE SWELLENDAM MUNICIPAL AREAS

The following Aesthetic and Conservation Committees will be established in terms of the powers of the Swellendam Municipal Council as laid down in Section 155 of the Constitution of the Republic of South Africa, (Act 108 of 1996)

The purpose of the Committees is to act as watchdog for and to advise on, the aesthetic and cultural conservation of buildings, public areas and places, as defined in the National Heritage Resources Act, 1999 (Act No. 25 of 1999). This intent, necessitates that members of committees must have the appropriate skills, competencies and knowledge to offer proper advice.

The Committees shall be independent and uncommitted, without predisposition or prejudices. A committee member shall be excused from the proceedings of a committee when a matter is discussed in which he or she has any direct or indirect interest.

Last updated: 23/03/2016

Draft Policies

Last updated: 16/11/2020
Draft Waste Policy 2020 (Nov 2020) (310.64KB) Notice - DRAFT: HOUSE SHOP POLICY, 2018 (126.36KB) Draft: House Shop Policy, 2018 (474.74KB) Draft asset management Policy 2017/18 (415.85KB) Draft SCM Infrastructure Procurement Delivery Man Policy 2017/18 (608.74KB) Draft Rates Policy 2017/18 (589.77KB) Draft Petty Cash Policy 2017/18 (242.8KB) Draft Irregular Expenditure Policy 2017/ 18 (301.15KB) Draft Funding and Reserve Policy 2017/18 (395.37KB) Draft Budget Policy 2017/18 (1.28MB) Draft Bad Debt Write off Policy 2017/18 (395.68KB) Draft Borrowing Policy 2017/18 (320.79KB) Draft Banking Cash Management and Investment Policy 2017/18 (444.07KB) Draft Indigent Policy 2017/18 (498.82KB) Draft preferential Procurement Policy 2017/18 (329.18KB) Draft Tariff Policy 2017/18 (459.34KB) Draft Customer Care Debt Collection Policy 2017/18 (523.76KB) Draft Customer Service Charter (1.09MB) Draft Communication Policy Review 2016 /17 (333.91KB) Draft Communication Strategy Review 2016/17 (692.28KB) Draft Social Media Policy Review 2016/17 (388.08KB) Draft Guidelines for Policy Development 2016 (598.36KB) Draft Outdoor Advertising and Signage Policy 2016 (693.57KB) Draft Governance and Oversight Review Policy 2016 (249.61KB) Draft Breede River Estuarine Management Plan 2016 (5.02MB)

Approved Policies

Last updated: 30/10/2018
Disaster Management Plan, 2018 (3.51MB) Drinking Water Incident Management Protocol (642.51KB) Risk Management Policy 2018 (351.18KB) Risk Management Strategy 2018 (205.68KB) Risk Management Implementation Plan 2018 (3.18MB) Risk Management Committee (FARMCO) Charter, 2018 (177.15KB) Anti-corruption and Fraud Prevention Policy, 2018 (237.44KB) Anti-corruption and Fraud Prevention Strategy, 2018 (174.27KB) Anti-corruption and Fraud Prevention Plan, 2018 (181.83KB) Audit- and Performance Audit Committee Charter, 2018 (406.64KB) Combined Assurance Policy Framework, 2018 (202.79KB) Reviewed ICT User Access Management Policy, 2018 (436.3KB) Reviewed ICT Security Controls Policy, 2018 (335.3KB) Reviewed Municipal Corporate Governance of Information and Communication Technology Policy, 2018 (685.17KB) Reviewed ICT Disaster Recovery Plan, 2018 (201.37KB) Information Communication Technology (ICT) Strategic Plan 2018 (509.85KB) Reviewed ICT Steering Committee - Terms of Reference (260.64KB) Appointment of Consultants Policy, 2018 (431.39KB) EPWP Policy, 2018 (730.84KB) Financial Bad Debt Write Off policy 2018 (363.44KB) Financial Banking cash management and investment policy 2018 (369.93KB) Financial Borrowing policy 2018 (220.69KB) Financial Budget policy 2018 (1.13MB) Financial Customer Care, Credit Control and Debt Collection policy 2018 (504.33KB) Financial Funding and Reserve Policy 2018 (360.03KB) Financial Indigent Support policy 2018 (485.45KB) Financial Irregular Expenditure policy 2018 (251.71KB) Financial Petty Cash policy 2018 (238.06KB) Financial Preferential Procurement policy 2018 (282.83KB) Financial Rates policy 2018 (343.87KB) Financial Supply Chain Management policy 2018 (2.21MB) Financial Tariff policy 2018 (390.78KB) Financial Asset management policy 2018 (392.74KB) Financial Tariff Policy 2018 (386.91KB) Financial Supply Chain Management Policy 2018 (2.63MB) Financial Rates Policy 2018 (513.16KB) Financial Preferential Procurement Policy 2018 (371.23KB) Financial Petty Cash Policy 2018 (242.72KB) Financial Irregular Expenditure Policy 2018 (252.77KB) Financial Indigent Support Policy 2018 (500.47KB) Financial Funding and Reserve Policy 2018 (378.79KB) Financial Customer Care Debt Collection Policy 2018 (506.5KB) Financial Budget Policy 2018 (1.3MB) Financial Borrowing Policy 2018 (327.36KB) Financial Banking Cash Management and Investment Policy 2018 (401.69KB) Financial Bad Debt Write Off Policy 2018 (397.29KB) Financial Asset Management Policy 2018 (419.74KB) Customer Service Charter 2017 (1.05MB) Corporate: Appeals Section 62 Policy/ Framework 2014 (271.06KB) Corporate: Air Quality Management Plan 2015 (711.88KB) Corporate: Batho Pele Principles 2015 (160.87KB) Corporate: Cellular Policy 2016 (233.84KB) Corporate: Code of Ethics 2014 (349.83KB) Combined Assurance Framework 2015 (424.92KB) Corporate Gift Policy 2015 (357.25KB) Communications Policy 2016-2017 (665.64KB) Corporate Identity and Coat of Arms Policy 2015 (323.94KB) Council Rules for Absence from Council Meetings 2013 (126.96KB) Council Uniform Standing Procedure 2013 (292.45KB) Councillor Tools of Trade Policy 2015 (327.46KB) Corporate: Guidelines for Policy Development Policy 2016 (473.98KB) Corporate: Honours Policy 2015 (311.47KB) Corporate: Marketing Incentive Policy 2015 (326.51KB) Corporate: Immovable Property and Land Disposal Policy 2014 (331.1KB) Corporate: Legal Aid Policy 2015 (361.38KB) Corporate: Records Management Policy 2016 (511.07KB) Corporate: Outdoor Advertising and Signage Policy 2015 (749.46KB) Corporate: Trees Planting and Removal Policy 2015 (154.1KB) Corporate: Town Planing - Second Dwelling in Informal areas 2014 (136.65KB) Finance: Irregular Expenditure Policy 2017 (251.83KB) Finance: Asset Management Policy 2017 (415.69KB) Finance: Bad Debt Write off Policy 2017 (395.73KB) Finance: Irregular Expenditure Policy 2017 (251.83KB) Financial Borrowing Policy 2017 (318.81KB) Finance: New PPPR 2017 (285.57KB) Financial Banking Cash Management and Investment Policy 2017 (391.9KB) Finance: Budget Policy 2017 (1.29MB) Finance: Rates Policy 2017 (537.29KB) Finance: Customer Care Debt Collection Policy 2017 (526.55KB) Finance: Funding and Reserve Policy 2017 (395.78KB) Finance: Supply Chain Management Policy 2017 (2.55MB) Finance: SCM Policy Infrastructure Procurement Delivery Management 2017 (561.1KB) Finance: Indigent Support Policy 2017 (499.26KB) Finance: Petty Cash Policy 2017 (242.45KB) Finance: ICT Security Controls Policy 2017 (336.04KB) Finance: ICT User Access Management Policy 2017 (436.41KB) Fleet Management Policy 2016 (258.6KB) Finance: Appointment of Consultants Policy 2015 (376.21KB) Financial Bad Debt Write Off Policy 2015 (271.31KB) Financial Banking cash management and investment policy 2015 (350.44KB) Financial Borrowing Policy 2015 (325.39KB) Financial Funding and Reserve Policy 2015 (344.25KB) Financial Irregular Expenditure Policy 2015 (255.55KB) Financial Indigent Support Policy 2015 (491.44KB) Reporting Procedures for Allegations of Dishonest Activities 2018 (323.6KB) Financial Misconduct Terms of Reference for Disciplinary board 2018 (194.51KB) Financial Petty Cash Policy 2015 (240.89KB) Financial Preferential Procurement Policy 2015 (270.35KB) Financial Tariff Policy 2015 (362.34KB) Financial Rates Policy 2015 (146.8KB) Finance: Grant In Aid Policy 2015 (243.7KB) Finance: ICT Terms of Reference 2015 (294.68KB) Finance: ICT Corporate Governance Policy 2015 (488.61KB) Finance: Customer Care and Debt Collection Policy 2015 (151.42KB) Financial Budget Policy 2015 (197.83KB) Finance:Gifts Policy 2014 (389.92KB) Financial Long Term Financial Plan (1.48MB) HR: Appointment of Staff 2017 (220.02KB) HR: Aanstellingsbeleid 2017 (299.71KB) HR: Sexual harassment Policy 2016 (329.84KB) HR: Travel and Subsistence Policy 2016 (440.92KB) HR: Exit Interview Policy 2016 (328.4KB) HR: Smoking Policy 2016 (219.9KB) HR:Travel and Subsistence Policy 2016 (440.92KB) HR: TASK job evaluation Policy 2016 (289.37KB) HR: Scarce Skills Policy 2015 (372.81KB) HR: Acting Policy 2015 (339.12KB) HR: Special Leave Policy 2015 (335.73KB) HR: Study Aid Policy 2015 (380.85KB) HR: Employee Wellness Policy 2015 (428.31KB) HR: Policy on people with disabilities 2015 (155.79KB) HR: Private Work policy 2015 (175.3KB) HR: Attendance and Punctuality Policy 2015 (225.51KB) HR: Retirement Policy 2015 (233.95KB) HR: Acknowledgement of long service policy 2014 (275.77KB) HR: Substance Abuse Policy 2014 (353.97KB) HR: HIV and Aids Policy 2014 (353.1KB) HR: Medically Incapacitated employees Policy 2014 (150.7KB) HR: Occupational Health and Safety Policy 2014 (264.99KB) HR: Overtime Policy For Employees 2014 (199.99KB) HR: Placement Policy 2014 (159.63KB) HR: Protective Clothing and Equipment Policy 2014 (126.91KB) HR: Recruitment Snr Management Policy 2014 (139.55KB) Internal Audit: Anti-corruption and Whistle Blowing Policy 2016 (366.78KB) Governance and Oversight Review Policy 2016 (210.29KB) Community Services: Informal Trading Policy 2014 (191.14KB) Community Services: Leasing of Municipal Halls 2014 (245.6KB) Public Participation Policy 2015 (406.55KB) SMS Service Policy, 2015 (464.28KB) Social Media Policy 2016 2017 (363.1KB) Delegations Systems of delegations 2016 (597.42KB) Delegations Annexure A- Admin Delegations 2016 (1.52MB) Disaster Management Plan 2016 (1.04MB) Housing Pipeline 2016 (148.73KB) HR: Essential User Allowance Scheme 2016 (284.62KB) LUPO delegations (168.07KB) EPWP Policy 2017 (660.81KB) Water Losses Policy 2017 (428.75KB) Ward Committee members code of conduct 2017 (284.84KB) Ward Committees and Application of Ward Funding 2016 (92.42KB) Ward Committees Institution Policy 2011 (412.82KB) Finance: Bad Debt Write Off Policy 2016 (280.36KB) Finance: Banking Cash Management and Investment Policy 2016 (360.43KB) Finance: Borrowing Policy 2016 (332.48KB) Finance: Budget Policy 2016 (1.23MB) Finance: Customer Care Debt Collection Policy 2016 (490.05KB) Finance: Funding and Reserve Policy 2016 (362.56KB) Finance: Indigent Support Policy 2016 (503.07KB) Finance: Irregular Expenditure Policy 2016 (256.67KB) Finance: Petty Cash Policy 2016 (244.41KB) Finance: Preferential Procurement Policy 2016 (308.28KB) Finance: Asset Management Policy 2016 (306.72KB) Finance: Rates Policy 2016 (542.68KB) Finance: SCM Policy 2016 (4.09MB) Finance: SCM Policy for Infrastructure Procurement and Delivery Management 2016 (532.48KB) Finance: Tariff Policy 2016 (384.46KB) Anti-Corruption and Fraud Prevention Plan 2017 (231.27KB) Anti-Corruption and Fraud Prevention Policy 2017 (278.12KB) Anti-Corruption and Fraud Prevention Strategy 2017 (218.17KB) Business Continuity Framework 2017/18 (310.27KB) Code of Ethics 2017/18 (228.66KB) Whistle blowing Policy 2017 (213.92KB) Electrical Distribution Losses Policy 2017 (429.94KB) Council Unconfirmed Standing Procedures 2017 ( Afr) (221.34KB) Council Unconfirmed Standing Procedures 2017 ( Eng) (213.85KB) Legal Aid Policy 2017 (316.07KB) Grondbeskikingsbeleid (428.37KB) Land Disposal Policy 2017 (451.77KB) Verordening op die Administrasie en Bestuur van onroerende eiendom (227.27KB)

Approved By-Laws

Last updated: 23/11/2020
Air Quality By-Law 2014 (590.38KB) Bylaw relating to the prevention of public nuisances and control over the keeping of animals (513.34KB) Cemeteries, control over (832.03KB) Credit Control and Debt Collection By-Law 2014 (317.04KB) Disposal of Immovable Property (380.65KB) Electricity Supply By-Law 2015 (1.82MB) Financial By-Laws 2001 (586.18KB) Fireworks By-Law 2014 (227.25KB) Immovable Property Management and Administration 2005 (935.76KB) Impoundment of Animals By-Law 2015 (754.9KB) Keeping of Dogs By-Law 2005 (233.58KB) Land Use Planning By-Law 2020 (730.99KB) Liquor Trading Hours and Days By-Law 2015 (339.85KB) Municipal Roads and Traffic Parking By-Law 2015 (983.93KB) Prevention of Public Nuisances By-Law 2014 (789.44KB) Property Rates By-Law 2012 (24.62KB) Public Amenities (616.69KB) Refuse Removal, Refuse Dumps and Solid Waste Disposal By-law 2015 (838.89KB) River Management and Use thereof By-Law 2013 (1.27MB) Rules of Order By-Law 2006 (2.47MB) Special Rating Areas By-Law 2015 (544.15KB) Storm Water Management By-Law 2015 (539.27KB) Tariffs By-Law 2014 (667.96KB) Zoning Scheme Regulations Amendment PN247 - By-Law 2014 (62.25KB) Zoning Scheme Regulations By-Law 2014 (5.91MB) Water Sanitation and Industrial Effleunt By-Law 2015 (1.45MB)

LAND DISPOSAL POLICY, 2018 / GRONDBESKIKKINGSBELEID, 2018

Last updated: 06/04/2018

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